LabArchives Scheduler allows Administrators to generate detailed usage reports to track bookings and Resource use. The data found in the reports can be used to help assess the value of Resources based on utilization and to make educated metric based decisions on purchasing and scheduling. The reports provide valuable insights into who is using, when, and how often. Any Custom Attributes that may have been created to support Reservations, Users or Resources can also be included in the reporting.
Reports are available to all Administrators through the Reports menu.
Common Reports
Common Reports provide a detailed review of usage across the Organization broken up into separate reports providing the Current Day's Usage or All Time Usage, Current Week, and Current Month.
Reserved Resources: The individual Resources including the duration of the reservation. Includes information on the Users that booked the Resource.
Reserved Accessories: The individual Accessories including the duration of the reservation. Includes information on the Users that booked the Accessory.
Resource Usage - Time Booked: The individual Resources and the total time of bookings across the reservations.
Resource Usage - Reservation Count: The individual Resources and the total number of reservations.
Top 20 Users - Time Booked: The Top 20 Users based on the amount of time they have booked across all reservations. Includes information on the User and total hours.
Top 20 Users - Reservation Count: The Top 20 Users based on the number of reservations. Includes information on the User.
To generate the Report, click the time-frame for the Report you wish to run. If data is available for the selected timeframe, the report will display on the Reports page. If no data is available for the selected report the message No matching results found will display.
The displayed Reports can be Viewed as a Chart, Exported to CSV, Printed, and Filtered by Report Columns.
Creating and Saving Custom Reports
Create New Report allows administrators or any users with access to Reports to create a custom report. Reports that you wish to rerun can be Saved and will then appear in My Saved Reports.
The Create New Report page includes a series of options to build your custom reports:
Select: Choose the level of detail you want to report on
- List – Includes all available data rows in the report
- Time – Includes the total time reserved
- Count – Includes a count of all resources reserved
- Utilization – Includes the percentage of the daily booking time utilized by the resource
Usage: Appears only if List is selected from the Select section. Track usage at the Resource or Accessory level.
Aggregate Options: Appears only if Time or Count is selected from the Select section. Select to aggregate the report by None, Resource, Scheduler, User, or Group.
Range: Date range options include Current Month, Current Week, Today, All Time, or Between to establish a custom range.
Filter By options: By default, all Resources, Resource Types, Accessories, Schedules, and Groups are included. Click the category and filter on selections. To remove a selected value, click the X.
To include Deleted Reservations in the report, select the checkbox.
After selecting the Get Report button to run the report, the displayed Reports can be Viewed as a Chart, Saved, Exported to CSV, Printed, and Filtered by Report Columns. Selecting Save this Report adds the report along with all the custom selections to the My Saved Reports tab for future access. The Saved Reports can be rerun, emailed, or deleted.