Scheduler Organization members can locate Resource availability using the options available from the Schedule menu. The Schedule menu includes personal and resource calendars, along with search and filtering options to easily identify available time slots, review existing reservations, and plan new bookings. From the Schedule menu, members can select from the Bookings page, My Calendar, Resource Calendar, Find a Time, and Search Reservations.
Bookings Page
The Bookings page provides a visual overview of all reservations for a selected schedule.
To view bookings for a schedule, select Schedule and then click Bookings.
By default, the Bookings page displays each resource on the left-hand side, along with the time slots during which the resource is available. Reservations are color-coded to indicate their status, such as:
Your reservations
Reservations created by other users
Reservations pending approval
Reservations where you are a participant
If your organization has not assigned custom colors to resources or users, default colors will be used to distinguish these reservation types.
Filtering and Navigation
Use the filters on the left-hand side of the page to narrow results by Resource Group or Resource Type. After selecting your criteria, click Filter to update the display.
To view a different schedule, click the Schedule name at the top of the page and select another option.
You can change the displayed month by clicking the calendar icon at the top of the screen. To move between weeks, use the arrow buttons on the right-hand side.
Viewing Reservation and Resource Details
Hover over a reservation to view basic information, such as the reservation title and time.
Click a reservation to open the full details page. If you have the appropriate permissions, you can also make edits from this view.
To learn more about a specific resource, hover over the resource name to view additional details.
My Calendar and Resource Calendar
The scheduling system provides two main calendar views—My Calendar and Resource Calendar—to help you easily find and manage reservations.
My Calendar
To view all reservations you are associated with, go to Schedule and select My Calendar. This page displays every reservation you’ve created, along with any reservations where you are listed as a participant or invitee.
Use the Change Calendar menu to:
Show all reservations
Filter by a specific schedule
View reservations linked to a particular resource
You can switch between monthly, weekly, and daily views using the controls on the right side of the page.
Resource Calendar
To view all reservations for a specific resource, go to Schedule and select Resource Calendar.
Under Change Calendar, you can choose to display:
All Reservations across all schedules
Reservations for a specific schedule
Reservations for a resource group
You may also filter to a specific resource using the dropdown menu at the top of the page.
The calendar view can be adjusted to monthly, weekly, or daily using the controls on the right-hand side.
Find a Time and Search for Reservations
The system provides two tools—Find a Time and Search Reservations—to help you locate available resources or look up existing reservations across your organization.
Find a Time
Find a Time lets you search for resources based on availability. To access it, go to Schedule and open Find a Time.
From there, you can:
Search for available times across all resources
Narrow your search to a specific resource
Apply filters at the top of the screen to refine your results across the entire organization
After setting your criteria, click Find a Time to view matching availability. Select any result to proceed with creating a reservation.
Search Reservations
Use Search Reservations to look up existing reservations in your organization. Navigate to Schedule and select Search Reservations.
You can search by:
Resource
Schedule
Title
Description
Reference Number
You can also limit your search to a specific day or a custom date range. After entering your search terms, click Search Reservations to view all matching results.
Clicking any row in the results will open the detailed view for that reservation.