Through the Notebook Settings and User Management Tool, a Notebook Owner has the ability to transfer the ownership of their notebooks to a new notebook member. This may need to occur due to responsibility or personnel changes to the research team. In order to transfer ownership to the new intended owner, they must be a current member of the notebook.
Note: Many LabArchives partner organizations have enabled a setting to restrict the transferring of notebooks to members outside of the organization. We recommend this setting as an added security measure to help protect the organization's intellectual property. Additionally, some organizations have restrictions in place to control which members can own notebooks.
Steps to Transfer Ownership:
- Click the triple-dot menu from a LabArchives account and select Notebook Settings. Notebook Settings is only available for Notebook Owners and Admins, but the ownership transfer is only available to Owners.
- Select the User Management tab to view a current list of notebook members. The Ownership Transfer option will be listed next to the Notebook Owner's list of options.
- Select Ownership Transfer to view the list of notebook members available to transfer the notebook to.
- Choose the new owner from the dropdown list and click Transfer Ownership to confirm.
After the transfer, the original Notebook Owner retains access as a Notebook Administrator. If preferred, the former Owner (now Notebook Administrator) can be removed from the notebook if access is no longer needed. Visit Inviting Members to a Notebook to learn how to remove a member.
Note: If a transfer error message appears, it may indicate that the organization restricts ownership transfers to external users or only to organization members who have been granted notebook ownership privileges.