LabArchives Inventory offers a comprehensive lab ordering system to approve order requests, track request status, and document item receipt. Requesting an item for order in Inventory begins with the requester and then flows through an approval process that includes updating the order status and receiving the item. Along the way, the details about the item's status and place within the Orders workflow is available for tracking.
Note: Actual orders of items occur outside of Inventory in the institutional procurement system or directly from the vendor. Consult with you lab leadership team for details on the lab's preferred system for placing orders.
The Orders page displays the orders placed within the Inventory Lab and their status. Users can sort the list by various columns such as Name, Date Requested or Status, as well as using the filters to locate items by the Inventory Type, Status or Order Date Range.
Lab Managers and other members with Order Approval privileges can use the Orders page to Approve or Cancel Order Requests. Approved Orders can then be updated to indicate that they have been Ordered. Once an item is shipped to the lab, it can be Received by the requester, Lab Manager or other members with Order privileges so that the updated details become a part of the Inventory Lab.
Notes can be captured during the Order Request stage to communicate additional information between the LabManager and requester. Status Updates can also be added to an Item to keep the requester informed of the item's status. The Notifications page will additionally display status updates about the requested item. Lab Managers and those with Order management privileges will also receive an email notification with an Order Request comes in.
For additional details about each step in the Order process, visit this following support articles: