Adding and Removing Users
With LabArchives Inventory, Lab Mangers can add and remove users and manage roles all in one place.
Adding Users to Your Inventory
You can see all the users who have access to your inventory, go to the top right-hand corner and click on the gear icon to access the Lab Management menu. In the Lab Management menu, select “Users” on the left-hand side.
You can add users by clicking on “+ Invite Users” link to open the invite window
Enter a single, valid email address in the designated field and click on “Send Invite.” To add multiple users at once, click on Invite More People link to add up to 11 users. By default, all new users will be added with the role of Lab Member. To learn about roles of LabArchives Inventory, click here.
If an email address is entered that was already part of the account, a warning will appear.
Note: If you have a paid subscription for a specific number of users and all “seats” have been taken, you may need to purchase another seat before you can add a new member. Alternatively, you can remove a user who has left the lab and replace their seat with a new member. The number users cannot exceed the paid number of “seats.”
Changing Roles
In the Users page of the Lab Management Menu, you can change a user’s role using the dropdown menu.
Removing users
Lab Managers can remove users from an Inventory from the Lab Management menu under “Users”. All active users are listed in the Active Tab. Find the user you wish to remove from your Inventory and select the trashcan.
When you remove a user from your Inventory their access is revoked but any inventory items or edits that they have made will be maintained. The user who has been removed will still show up on the “All Users” tab but their status should be listed as inactive. The active tab will only show active users.
Creating Custom Roles
In LabArchives Inventory, there are two default roles: Lab Manager and Lab Member.
Lab Mangers have the ability to create custom roles and provide different permissions for each role.
To create custom roles, click the Gear icon at the top to access Lab Management tools. Then, on the left-hand side of the screen, click Roles. You should see the two default roles of Lab Manager and Lab Member. You will not be able to check/un-check the settings for these default roles.
To add a new custom role, click + Add New Role at the top right. This will bring up the screen where you can enter the Role Name and check which specific permissions this new role will have. Click Add Role to add this new role.
Now when you click Roles, you should see your new custom role listed under Lab Manager and Lab Member. To edit or delete your custom role, click the pencil or trash icon next to the role name.
To grant custom roles to specific users, click the Gear icon to access Lab Management tools then select Users. You should see a list of current users in your Inventory. Under the Role column, click on the dropdown menu next to a user’s name. You should see all the available roles to assign to this user. Click on the role and they will be granted permissions covered by that role.