Tracking Notebook Activity – LabArchives

The Activity Feed helps you stay up to date with the latest activity, whether in your own notebooks or those shared with you. It provides a clear, chronological log of all actions across your LabArchives account including logins, uploads, edits, shares, and comments.

The Activity Feed can be accessed from the Bell icon from the top navigation bar or by selecting Activity Feed through the triple-dot menu.

If an action generates a notification, a red badge will appear on the Bell icon to show the number of unread items. Some of the specific activities that trigger notifications include the following:

When someone mentions you in a comment
Notebook deletions (this feature may not be supported by your organization)
A pending page witness request (this feature is enabled by the notebook owner)
DOI approval request (this feature may not be supported by your organization)

Viewing and Filtering Activities

The Activity Feed displays all recorded actions in reverse chronological order, with the most recent activity at the top. Each entry includes:

The name of the member who performed the action and the type of activity (e.g., edited, deleted, commented)
A preview of the related content, if available
A timestamp showing when the action occurred
A hyperlink to view the content in your notebook - the linked content will open in the same browser tab used to access the Activity Feed and will not open in a new tab.

To help you manage large volumes of activity, the feed can be organized by category and refined using filters.

Activity Categories

Choose one of the categories below to control what kind of activity appears in your feed. Each option helps you focus on a different area of your LabArchives workspace.

Note: Members who are Notebook Owners, Account Administrators, or Notebook Administrators have access to all four activity categories. Users and Guests can access only the Account and Notifications categories.

Account

Shows activity from all notebooks you own or can access.
Use this for a complete overview of everything happening across your workspace.

Notebook

Shows activity from a single, selected notebook.
Best for tracking activity within a specific project or individual notebook.

Notifications

Shows only actions that triggered notifications (like mentions or witness requests).
You can filter by notebook and choose whether to include items you’ve already marked as read.

To manage notifications directly in this view:

Click the yellow checkmark on any activity to mark it as read
Use Mark All as Read to clear all unread notifications in your current feed

Tip: Use this view to focus only on time-sensitive or important changes. Regularly clearing notifications helps you stay on top of new activity.

User

Shows activity performed by a specific team member.
Useful for reviewing contributions, checking progress, or resolving issues.

Once you've selected a category, use filters to narrow down the activity to what matters most.

Using Filters

You can apply one or more filters to customize your feed. After selecting your category and filters, click Apply to to update the feed.

Your selected filters will appear as chips at the top of the feed. Click the X on any chip to remove that filter.

The table below outlines the available activity feed filters and describes the type of content that will be displayed when each filter is applied.

Filter	What It Shows
Comments	Comments made on entries.
Deletions	Deleted entries, pages, or folders.
Logins	Logins to LabArchives (not available in the Notifications category).
Notebook Modifications	Creation, editing, or deletion of entries, pages, or folders.
Assignments (Available only in ELN for Education)	Displays all new assignment entries and any edits to existing assignments.
Course Announcements (Available only in ELN for Education)	Displays each announcement sent from the Course Manager to students in a LabArchives course.
Reports	Notebook exports (PDF or offline). Not available in the Notifications category.
Forms	Actions involving the Form Center, such as adding or editing forms and aggregating data.
Shares	Shared content views, anonymous/public access, and DOI generation.
Page Signing & Witnessing	Pages that were signed, witnessed, or are pending witness.
Page Pending Witness Review	Pages awaiting a second signature from a selected witness.
DOI Permission Requests	DOI requests. Once approved, these are tracked under Shares.

Tip: Filters like Page Signing & Witnessing and DOI Permission Requests are especially useful for audit preparation and compliance tracking.